Richmond Home

Forms and Guides for Current Students

Information here is updated regularly for Jepson students.

Select a filter category to see topics related to funding, internship, leadership studies credit or research. Click on an individual topic to view details and get forms.

Jepson at Cambridge

Jepson at Cambridge is a summer program in Cambridge, England offered by the Jepson School of Leadership Studies in collaboration with the University of Richmond School of Law.  Students spend five weeks studying at Emmanuel College at Cambridge. Courses are taught by Cambridge faculty and are open to enrollment for both undergraduate and law students. More about Jepson at Cambridge.

Eligibility

All leadership studies majors and minors may apply. Although there are no specific criteria for acceptance, students with a strong academic record and an interest in law are particularly well suited for this program.

Application Process

Leadership studies students are invited to attend an information session in the fall semester. Interested students should submit an application together with a non-refundable $150 deposit to the associate dean for academic affairs by Tuesday, November 22nd. Applicants receive an e-mail notification of their application status in January. For those accepted into the program, full payment of all fees (tuition, room and board) is due by May 15. Jepson School scholarship funds may in some cases be applied toward these costs.

Forms and Deadlines

Application: Used to apply to the Jepson at Cambridge summer program.

Deadline: November 22

Course Registration

Students may utilize the following resources when preparing to register for leadership studies courses:

Advising Guide - download pdf

Spring 2017 Provisional Course Schedule

Course Syllabi

Grade Appeals

PROCEDURE FOR APPEAL OF GRADES

Approved by the Jepson School faculty on April 16, 2012

Final responsibility for assigning grades to students in a course rests with the faculty member teaching that course. Requirements and specific expectations concerning the level and way in which requirements are to be met are specific to a given course; it is inappropriate to expect that evaluations of course work can be made by third parties.

Faculty members are expected to evaluate student performance based on the criteria and requirements outlined in the course syllabi. All students are to be treated impartially and fairly in relation to those requirements. There are two bases for a grade appeal:

  • Alleged failure of a faculty member to assign the proper weight as stated in the course syllabus to various parts of the assessment elements that contribute to the final grade
  • Alleged prejudicial treatment of a student in relation to the treatment afforded other students in the course

The student should be prepared to demonstrate a direct link between the circumstances of the awarding of his/her grade and one of the bases above.

An appeal cannot be based on a challenge to the difficulty of the course or on strictness of grading. Each faculty member is responsible for these standards, and—so long as they are applied equitably and fairly—their application is not a basis for an appeal.

A student may appeal only the final grade in a course, though the grounds for the complaint may refer to particular assessments.

Should a student have reason to appeal the final grade in a course, the following appeal procedure must be followed in the sequence indicated below with Step 2 completed no more than three calendar weeks from the first day of classes of the following semester:

Step 1.  The student first requests, schedules, and attends a face-to-face conference with the faculty member who taught the course to determine whether the matter can be settled between the student and the faculty member. In the event that the student is not on campus or the faculty member is no longer employed at the university, the student should work with the associate dean for academic affairs, who will find an alternative means of communication between the student and the faculty member.

Step 2.  After the conference, should the student continue to believe that fair and equitable treatment has not been given, the student must communicate the grounds for the complaint in writing to the faculty member and take the matter to the associate dean for academic affairs. The associate dean for academic affairs will review the student’s complaint and provide feedback on the appropriateness and completeness of the grade appeal.

Step 3.  The associate dean for academic affairs will discuss the student’s complaint with the faculty member. If a settlement is not reached after this conversation, the associate dean for academic affairs will ask the faculty member to provide a written response to the student.

Step 4.  The academic affairs committee will review the student complaint and the faculty response. The committee may also request additional information and interview the student and faculty member. The academic affairs committee is charged with evaluating such complaints and the evidence on which they are based. Meetings of the academic affairs committee are held in closed session. Should the committee conclude that there are insufficient grounds for a student’s claim of prejudicial or unfair treatment, that finding will be reported to the student and to the faculty member in writing and the matter will be closed. Should the committee determine that there is a basis for a claim, its recommendation will be reported in writing to the dean.

Step 5.  The dean is responsible for discussing the findings and recommendation of the academic affairs committee with the faculty member. The dean and the faculty member will develop a resolution of the complaint. Should the grade be changed, the faculty member will report the change to the Registrar’s Office on a change of grade form. The dean will report this action to the student in writing. In cases in which a faculty member refuses to accept the recommendation of the committee and there is reason to believe that the faculty member’s behavior was prejudicial or unfair, the dean may authorize that grade in the course be changed to a “P” or “W”. The dean will have discretion in issuing major or minor credit for the course and will report this decision to the student in writing.

In the case in which a student appeals a grade in a course taught by the associate dean for academic affairs, the associate dean for student and external affairs will carry out the responsibilities of the associate dean for academic affairs. In the case in which a student appeals a grade in a course taught by the dean, the associate dean for academic affairs will carry out the dean’s responsibilities and the associate dean for student and external affairs will take over the duties of the associate dean for academic affairs.

HonorsResearch

The Jepson School faculty offers a track by which students with a proven academic record of intellectual initiative and scholarly drive can earn honors in leadership studies. The honors track provides students the opportunity to develop a research project on a particular question in the study of leadership and to spend a full academic year working on this project with a Jepson faculty member. Students are expected to engage in rigorous and original research that will enrich and complement their previous study of leadership and contribute to the academic community of the Jepson School. More about the honors track.

Eligibility

  • leadership studies major in junior year of study
  • cumulative GPA of 3.30 or better
  • leadership studies GPA of 3.30 or better
  • earned a B or higher in at least four leadership studies courses

Application Process

Students who meet eligibility requirements are encouraged to apply, even if they are currently studying abroad or plan to study abroad in the spring.

Minors who are interested in the honors track must declare a major in leadership studies. Interested students are strongly encouraged to discuss their intent to pursue honors in leadership studies with their academic advisor, a potential faculty supervisor, or the associate dean for academic affairs.

Students who wish to apply must submit a completed application to the associate dean for academic affairs for review and approval.

Students receive notification regarding their application status by e-mail prior to registering for spring courses.

Once accepted to the honors track, students enroll in LDST 399, Junior Honors Tutorial, for spring semester of junior year. (Students planning to study abroad during this semester may make alternate arrangements with the associate dean for academic affairs and relevant faculty members.)

More about honors requirements.

Forms and Deadlines

Application: Used to apply for acceptance into the leadership studies honors track.

Deadline: October 1 of junior year

Independent, Collaborative, and Directed Study, or Senior ThesisLeadership Studies Credit;Research

Students who wish to pursue special projects under the supervision of a Jepson faculty member may request approval to register for independent, collaborative, or directed study. Leadership studies majors may include up to one unit of collaborative study, one unit of independent study, one unit of honors thesis work, or one unit of senior thesis work toward their advanced course requirement.

Independent Study

Independent study allows students to pursue research on their own topic of interest under the supervision of a faculty member. 

Eligibility

Both leadership studies majors and minors may apply, but only leadership studies majors may count this coursework toward the advanced course requirement.

Application Process

Independent study proposals must be sponsored by a faculty mentor.

The signed proposal is submitted to the associate dean for academic affairs for final approval.

Upon approval from the associate dean, students register for LDST 490, Independent Study.

The independent research experience culminates in a final written product.

Forms and Deadlines

Application: Used to obtain approval to register for LDST 490, Independent Study.

Deadline: At least two weeks prior to the beginning of classes for the semester in which the study is to take place.

Collaborative Study

Collaborative study provides students with the opportunity to conduct original research of scholarly value collaboratively with a Jepson faculty member on a project of theoretical or methodological importance to the faculty member's program of research. Collaborative study must involve more than providing research assistance to an ongoing project; rather, the student must take responsibility for conducting original research of scholarly value. Collaborative study will be grounded in rigorous methods appropriate to the discipline in which the student is working.

Eligibility

Both leadership studies majors and minors may apply, but only leadership studies majors may count this coursework toward the advanced course requirement.

Application Process

Collaborative study proposals must be sponsored by a faculty mentor.

The signed proposal is submitted to the associate dean for academic affairs for final approval.

Upon approval from the associate dean, students register for LDST 491, Collaborative Study.

The collaborative research experience culminates in a final written product.

Forms and Deadlines

Application
: Used to obtain approval to register for LDST 491, Collaborative Study.

Deadline: End of the two-week add/drop period for the semester in which the study is to take place.

Directed Study

Directed study involves group reading and discussion in a specified area of leadership studies under faculty supervision. Students may receive 1 unit of credit for this course.

Eligibility

Leadership studies majors and minors.

Application Process

Directed study proposals must be sponsored by a faculty mentor.

The signed proposal is submitted to the associate dean for academic affairs for final approval.

Upon approval from the associate dean, students register for LDST 492, Directed Study.

Forms and Deadlines

Application: Used to obtain approval to register for LDST 492, Directed Study.

Deadline: At least two weeks prior to the beginning of classes for the semester in which the study is to take place.

Senior Thesis

Application: Used to obtain approval to register for LDST 495/496, Senior Thesis I/II. Note: Senior Thesis applications should not be used for Senior Honors Thesis.

Internship FundingFunding;Internship

Leadership studies majors planning to fulfill their required Jepson internship in either the United States or abroad may apply for a Burrus Fellowship. The amount of the awards will be made according to the number of hours spent in the internship at the rate of $10/hour. The minimum number of hours is 240; the maximum is 400. For example:

  • 10 weeks, 400 hours = $4,000 (maximum)
  • 8 weeks, 320 hours = $3,200
  • 6 weeks, 240 hours = $2,400 (minimum)

More about the Robert L. Burrus Fellows Program.

Eligibility

Any leadership studies major completing an internship.

Application Process

Students must submit an application, which includes a description of the proposed internship, to the UR Summer Fellowships web portal via SpiderConnect. Instructions are available on the UR Summer Fellowships web site.

The associate dean for student and external affairs presents applications to the Jepson School student affairs committee for approval based upon the quality of the internships described. Students are notified of award decisions by the associate dean for student and external affairs via email.

For U.S. citizens and U.S. persons for tax purposes, no taxes will be withheld from the payments and no year-end reporting, such as a Form 1099, will be provided to award recipients. However, this amount may still be considered taxable income. Refer to Guidelines for further details regarding funds disbursement and conditions of the award.

Forms and Deadlines

To apply: Please follow instructions on the UR Summer Fellowships web site.

Deadline: April 3, 2017 at 11:59 p.m.

Award notification: Early April.

Internship ResourcesInternship

The following internship forms are utilized by leadership majors as they complete the experiential component of LDST 488 - Internship. Student interns may also access these forms in Blackboard as they progess through the internship experience. More about internships for leadership majors.

Internship Site Approval: Used to obtain pre-approval for an internship placement before beginning work at the site.

Deadline: Immediately upon acceptance of the internship offer (typically during spring semester of junior year).

Learning Contract: A formal agreement between the site supervisor and intern which describes in detail the particulars of the position itself as well as its associated learning objectives.

Deadline: End of first week at internship site.

Internship Site Evaluation: Online form completed by the student to provide feedback about his or her internship experience.

Deadline: Immediately after the site work is completed.

Site Supervisor Evaluation: Online form completed by the site supervisor to verify the student's completion of the required 240 hours and to provide feedback about the student's performance.

Deadline: Solicited by the associate dean for student and external affairs as the student completes his or her site work. Students need only ensure that the associate dean has the proper site supervisor name and contact information (typically an e-mail address).

Jablin Award for Undergraduate ResearchFunding;Research

The Fredric M. Jablin Award for Undergraduate Research is given in honor of Dr. Fredric Jablin, beloved professor and scholar at the Jepson School of Leadership Studies, who had a passion for research and delighted in working with young scholars to foster this enthusiasm in them. This $2,000 award is given to a rising Jepson School senior conducting research in a wide variety of fields under the guidance of either a professor at the University of Richmond or a qualified mentor elsewhere. More about the award.

Eligibility

Leadership studies majors and minors who are rising seniors.

Application Process

Students submit an application to the associate dean for student and external affairs in the spring semester of the junior year and require a written proposal as well as a letter of support from the faculty mentor.

The associate dean for student and external affairs disseminates applications to the Jepson School scholarship committee and communicates award decisions.

The award recipient is recognized and celebrated at Finale, the Jepson School's senior recognition and appreciation ceremony and reception each spring.

Forms and Deadlines

Application: Used to obtain funding for leadership studies majors or minors who are rising seniors and who wish to conduct research under the guidance of either a professor at UR or a qualified mentor elsewhere.

Deadline: Friday, September 9, 2016

Jepson ScholarshipsFunding

Jepson School scholarship funds are awarded from both the Richard S. Reynolds Scholarship and the Cleveland and Kathy Kern Scholarship. Though scholarships typically become part of a student's financial aid package for an academic school year, scholarship funds can in some cases be used to support costs associated with summer study abroad programs or summer school.

Eligibility

Any leadership studies major or minor who is enrolled at the University as a full time student may apply for scholarship funds. 

Application Process

Students submit an application, resume, and unoffical transcript to the associate dean for student and external affairs.  Please download and save the application, which is a writable PDF.

The associate dean for student and external affairs presents student applications to a Jepson School student affairs subcommittee.  These are merit based scholarships.  The subcommittee makes award decisions based upon multiple criteria including a student's academic record, service to the school community, and financial need (based on input from the Financial Aid Office).

Award decisions are communicated by the associate dean for student and external affairs in April. Students will receive an official notification from the Financial Aid Office in early May.

Forms and Deadlines

Application: Used by full time Jepson School students to apply for scholarship funds.

Deadline: March 31

Justice and Civil Society Course

Please click on the following links to access course resources for LDST 205, Justice and Civil Society:

Course Information

Approved Site List

Forms and Deadlines

Leadership Development Travel GrantsFunding

Any leadership studies major may apply for funding to present the results of research at a professional conference or to attend special leadership development workshops, conferences, instittutes, and symposia.  Costs that may be covered include transportation, lodging, meals, and registration fees.

Eligibility

Leadership studies majors

Application Process

Students submit an application to the associate dean for student and external affairs for consideration. Please download and save the application, which is a writable PDF.

Applications to attend a professional conference to present the results of research should be made separately from the application for research funding and only after a student’s paper or project has been accepted for presentation. A copy of the acceptance letter should be included in the application.

Applications may take up to six weeks to be evaluated and processed.

At the time a grant is made, an expiration date will be established consistent with the projected timetable contained in the application.  All expenses must be submitted by that date.

Travel grant recipients must also submit a report summarizing grant expenditures within 30 days of the grant expiration date.

Refer to section III of Undergraduate Research Funding Guidelines for further details regarding funds disbursement and conditions of the grant.

Forms and Deadlines

Application: Used to obtain funding to present research or attend a conference related to the student's studies in leadership.  Please download and save the application, which is a writable PDF.

Deadline: Applications are accepted and considered on a continual basis but should be submitted six weeks in advance of travel.

Leadership Studies Major or Minor Change

Students wishing to major or minor in leadership studies should apply for admission to the Jepson School during the fall semester of their second year. Once accepted for admission as a leadership studies major or minor, students wanting to make changes to this initial declaration should use the Jepson School's Declaration of Major/Minor Change of Status form. Students must also update their official academic record by completing the Major/Minor Declaration form available in the Office of the University Registrar. About leadership studies major and minor requirements.

Eligibility

All current leadership studies majors and minors.

Declaration Change Process

The Declaration of Major/Minor Change of Status form must be completed to notify the Jepson School of a change of status as a major or minor in Leadership Studies.

Current leadership studies majors should first meet with and obtain the signature of their Jepson faculty advisor before submitting the form for approval by the associate dean for student and external affairs.

Current leadership studies minors should meet with and obtain the signature of the associate dean for student and external affairs.

Students must also update their official academic record by completing and obtaining the required signatures on the Major/Minor Declaration form from the Registrar’s Office.

Forms and Deadlines

Declaration of Major/Minor Change of Status: Used to notify the Jepson School of a change of status as a major or minor in leadership studies.

Deadline: None; forms are accepted by the Jepson School on a continual basis.

Major/Minor Declaration: Used to update the student's official academic record with the Office of the University Registrar.

Deadline: Forms are accepted by the Registrar on a continual basis, but a student's official academic record will only be updated during the two-week add/drop period at the beginning of each term.

Research GrantsFunding;Research

Research grants support projects that may range from an independent study to a senior honors thesis, to a joint student-faculty project in which either the student or the faculty member is the principle investigator. The project must be one, however, in which the student has significant input and involvement. The program does not fund faculty research assistants.

Eligibility

Leadership studies majors.

Application Process

Students submit an application, written proposal and letter of endorsement from a faculty supervisor to the associate dean for student and external affairs prior to the start of a semester. A separate application is required for each project for which a grant is requested. Applications may be submitted individually or jointly by two or more eligible students.

The associate dean for student and external affairs disseminates applications to the Jepson School academic affairs committee and communicates with applicants regarding award decisions.

At the time a grant is made, an expiration date will be established consistent with the projected timetable contained in the application. Extensions beyond the original expiration date may be granted by the committee upon petition by the recipient and approval of the supervising faculty member.

Refer to section I of Undergraduate Research Funding Guidelines for further details regarding funds disbursement and conditions of the grant.

Forms and Deadlines

Application: Used by leadership studies majors to request funds for research projects conducted during the academic year.

Deadline: Aug. 1 (for fall term) or Dec. 15 (for spring term); applications may be considered after a semester has started if there are funds available.

Study Abroad CreditLeadership Studies Credit

Leadership studies majors may count a maximum of one unit of study abroad credit toward the leadership studies advanced course requirement. Requests for LDST study abroad credit should be submitted to the associate dean for academic affairs as soon as possible after acceptance to a program. Only in special cases will approval for LDST study abroad credit be determined upon the student’s return from abroad. More about study abroad.

Eligibility

Leadership studies majors.

Application Process

Students must first apply to a study abroad program and receive approval.

Upon acceptance to study abroad, students complete both the Jepson School Request for Study Abroad Credit and the Study Abroad Course Approval Form, which is available on the Registrar's web site. Note: When seeking leadership studies credit for business courses, students complete both the Jepson School Request for Study Abroad Credit and the Robins School of Business Course Approval Form, also available on the Registrar's web site.

Both forms and associated course documentation (i.e., course syllabi and descriptions) are submitted to the Jepson School drop box located at Jepson 122. Students should aim to have two courses approved for leadership studies credit in case the first choice class is not offered. Students receive an e-mail notification once the forms have been signed by the associate dean.

Students must pick up the signed course approval form and deliver it to the Office of the University Registrar for processing. The Jepson School form is retained by the dean's office and placed in the student's academic file.

Forms and Deadlines

Request for Study Abroad Credit: Used to obtain approval to count a maximum of one unit of study abroad credit toward the leadership studies advanced course requirement. (Please note that students must also complete and submit the course approval form.)

Deadline: As soon as possible after acceptance to a program.

Summer Research GrantsFunding;Research

Summer research grants provide a stipend for students who wish to immerse themselves in scholarly research in close collaboration with a faculty mentor. Grant recipients will be expected to write a paper during the summer their research is completed and will present the result of their scholarship (in conjunction with the faculty mentor) at a public event during the following academic year.

Eligibility

Leadership studies majors who have designated Jepson as their home school, typically rising juniors or seniors.

Students who wish to complete ten weeks of research in the summer will be eligible for a stipend of $4,000 if living off campus or $4,500 if living on campus. Students who wish to conduct research in addition to a full time internship experience may be eligible for a partial research stipend.

Application Process

Interested students must secure a Jepson School faculty member to serve as their mentor and submit an application with written proposal as well as a letter of endorsement from the faculty mentor through SpiderConnect. Instructions are available on the UR Summer Fellowships web site.

The associate dean for student and external affairs disseminates applications to the Jepson School scholarship committee and communicates with applicants regarding award decisions.

Refer to section II of Undergraduate Research Funding Guidelines for further details regarding funds disbursement and conditions of the grant.

Forms and Deadlines

To apply, please follow instructions on the UR Summer Fellowships web site.

Deadline: February 6, 2017 at 12 noon.

Award notification: By Spring Break

Contact Us

Dr. Kerstin M. Soderlund
Associate Dean for Student & External Affairs
Jepson Hall 123
Email: ksoderlu@richmond.edu
Office: (804) 287-6082
Fax: (804) 287-6062

Or

Dr. Crystal L. Hoyt
Associate Dean for Academic Affairs
Jepson Hall, Room 132
Email: choyt@richmond.edu
Phone: (804) 287-6825